Marketing Description:
We are Hiring!
Location: La Jolla, CA
Why choose Palomar?
Palomar is a rapidly growing and innovative insurer focused on providing specialty insurance to residential and commercial customers. Palomar welcomes self-motivated individuals to our thriving company. Guided by an entrepreneurial spirit, Palomar is building a dynamic and diverse team.
Join a company built on a culture of agility, innovation and authenticity that delivers peace of mind and protection to individuals and businesses impacted by adversity.
Want to learn more about our exciting journey? Go to plmr.com to learn more. https://ir.plmr.com/corporate-profile/default.aspx
The Details: The Executive Assistant completes a broad variety of administrative tasks for the C-Suite including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
What will you do? (Job Duties)
Executive Support
· Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks as needed
· Communicate and interact effectively and professionally with diverse populations.
· Opening, sorting, and distributing correspondence, including email, faxes and regular mail.
· Attend meetings and discussions, as required, take minutes and ensure action item follow-up.
· Work with Management to keep the C-Suite apprised of all pertinent information such as schedules, speaking opportunities, staff issues, and track needs, priorities, and follow-up of action points.
· Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
· Ensure C-Suite is prepared for upcoming appointments by gathering materials necessary for each meeting.
· Collaborate with Executive Team to collect and assemble information for presentations, projects and strategic planning.
- Prepare, edit and draft presentations.
- Consolidate data and edit documents for accuracy.
· Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
· Ensuring that the workplace environment runs efficiently.
· Management of Floor Wardens (3rd & 5th Floor).
· Safety Management (Emergency Contact List)
· Coordinate inter-office activities and inform staff of issues or concerns.
· Research and propose new administrative procedures and monitor compliance with policies in partnership with People and Talent.
· Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
· Maintain professionalism and strict confidentiality with all materials.
· Organize team communications and plan events, both internal and off-site
· Reporting office progress to senior management and collaborating with them to improve office operations and procedures.
· Tracking action items for executives and ensuring responsibilities are managed.
· Calendar management for a team of executives (C-Suite to EVP).
· Coordinating strategy offsites and company/team activities.
· Coordinating international and domestic travel arrangements.
· Managing expenses for the executive team members supported
· Managing special projects and corporate initiatives.
· Assist with additional general office tasks as needed.
· Respond to comments, messages, and inquiries from followers, addressing customer concerns and fostering positive interactions.
· Develop and schedule engaging content like text posts, images, videos, and stories for different platforms aligned with brand messaging.
· Internal Post on Paylocity
· Submit facilities requests to the property management.
· Conduct and document facility and equipment inspections.
· Oversee any building projects and renovations.
· Works is in concert with People and Talent for emergencies, business continuity, and improvements.
What we are looking for: (Experience)
· 8+ years’ experience as an Executive Assistant
· Active Notary Public certification
· Able to work on-site 5x/week to support C-suite
· Exceptional written and verbal communication skills
· Ability to explain complex concepts clearly
· Ability to work under pressure and anticipate needs
· Ability to plan and organize presentations, meetings, marketing strategies, and more
· Knowledge in interpreting company financial data and the ability to analyze it
· Familiarity with social media, industry publications, and competitors of the company
· A good understanding of how market research works and what results mean for a business
· Knowledge in preparing budgets
· Full understanding of the way an organization operates to meet its objectives
We love people who want to:
· Build strong relationships through transparency, trust, and respect for each other.
· Work in an agile environment, with a resilient mindset to find creative solutions to challenges.
· Collaborate and celebrate diverse perspectives, promoting inclusivity and equality.
· Do the right thing with strong conviction and integrity.
· Be bold and innovative to help make an impact.
· Zoom in and out between strategic and tactical.
· Demonstrable record of working autonomously and driving progress.
· Be intellectually curious, think creatively, and pragmatic.
· Be hands-on with their team and roll up their sleeves.
· Lead with empathy and support personal and professional development.
· Empower people to continue to grow and see a bigger picture.
If you thrive in a dynamic environment, and like working with happy, authentic, talented people, you will enjoy a career with Palomar!
What will you get in return?
· Full Suite of Medical Benefits
· Long Term Financial Incentives – STOCK!
· 401k with 3.5% automatic, fully vested Employer Contributions
· Competitive PTO + Holiday Program
· Hybrid Work Environment
· Lifestyle Spending Account
· Professional Development Assistance
· Career Exploration Opportunities
· Regular company-wide social events (even virtually!)
· To learn more visit us at www.plmr.com
Diversity at Palomar
At Palomar, we are committed to diversity, equality, and inclusion in all facets of the organization. We have built an open culture that celebrates the diversity of our workforce, while actively championing equality and inclusion practices that make us a company people want to work with and work for.
We believe that diversity, equality, and inclusion yield greater organizational creativity and productivity, which helps us serve our customers and partners more effectively. Delivering on our diversity commitment returns greater value to our shareholders and makes a positive impact to the communities in which we do business and to the people who live in them.
Accommodations:
Palomar will consider reasonable accommodations to ensure a qualified applicant with a disability (both visible and invisible) can be considered for the position. Palomar will also consider necessary modifications to the physical work environment, or to the way a job is usually performed, so an individual with a disability can perform the essential functions of the position. Additional accommodations will be considered that enable an employee with a disability to enjoy equal benefits and privileges of employment like those that are enjoyed by other employees without disabilities.
For more information about our company, visit us at www.plmr.com. Palomar is an Equal Opportunity Employer.
No phone calls or agency solicitation please
Pay Range: $76,000-$115,000
The above pay range is for all US-based roles based on function and level, benchmarked against companies of comparable size and scope. To be compliant with local legislation as well as provide greater transparency to candidates, we disclose salary ranges on all job postings regardless of the desired job location. We also offer a competitive annual discretionary bonus program and the opportunity for annual long-term incentive stock grants. In addition, we offer a highly competitive benefits package. Final offer is determined by multiple factors, including candidate experience and qualifications, and may vary from the amounts listed above.
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